GFI MAX MailArchive

GFI MAX MailArchive is a powerful, easy to use and affordable hosted email archive service.

Easy to get going, this "set it and forget it" service helps remove an ongoing headache, by offloading your email infrastructure, providing robust search and retrieval of important historical messages, and helping to solve your compliance and business continuity needs.

In just 10 minutes, or just a few clicks for GFI MAX MailProtection™ users, your inbound, outbound and internal messages are securely archived in geographically distributed datacenters.  They remain within easy reach through GFI MAX MailArchive’s powerful but simple search, reference and retrieval features.

The GFI MAX MailArchive service is available either as a stand alone email archive solution, or as an integrated service with GFI MAX MailProtection to provide comprehensive spam and virus protection, always on email continuity, and message archiving.

Flexible

• Choice of archive retention policies, from three months to ten years
• Fully customisable email retention and deletion policies
• Delegated access controls allow for message access by auditors or other authorised personnel

Secure

• 256-bit encryption of all archived messages
• All messages are stored on redundant systems at no less than two geographically distributed data centers
• Checksum verification ensures that all messages are successfully archived
• Messages are stored as read-only, with their original contents and metadata fully protected
• Legal Hold allows retention of messages past their normal retention date

Easy to use

• Search mechanism allows administrators and customers to quickly find relevant messages, based on date, sender, recipient, subject, body text, attachment contents and other criteria
• Message tagging allows messages to be categorised for export or for subsequent reference
• Simple and clean user interface - no training required

One solution

• Compatible with virtually any email infrastructure
• Integrated management of anti-spam/antivirus protection, always-on email continuity, and message archiving

Affordable

• Pay monthly with no upfront costs
• Costs from just a few pennies per day
• Enable archive for a full domain, or selected users only
• Cancel anytime contract.

More and more organisations are realizing the benefits of off-site, geographically distributed email archiving.  In the past, cost and complexity have been a barrier, particularly for smaller organisations.  Today, with GFI MAX MailArchive service, enterprise email archive is easily implemented, highly cost-effective and nearly or completely maintenance-free.

Offloading email infrastructure
The ever-growing volume of email puts more and more strain on an organisation’s email infrastructure.  GFI MAX MailArchive relieves the burden on groaning email infrastructures, removing or delaying costly investments in hardware upgrades and saving the maintenance headaches of reliably maintaining important email.

Preserving intellectual property
Email contains some of the most valuable information within an organisation, providing a record of internal and external communications across the company over a period of years.  GFI MAX MailArchive’s advanced easy to use search mechanisms, along with manual or automatic tagging of messages, makes it simple for customers to find the information they are looking for.

Meeting regulatory requirements
For many organisations, government or industry regulations require the retention of email communications for years.  GFI MAX MailArchive helps meet these requirements with message retention for up to 10 years, customisable retention policies, tamperproof storage and full audit logs.

Built-in availability
The cloud-based, geographically distributed infrastructure of GFI MAX MailArchive means that if disaster strikes, your valuable email history isn’t threatened.  Messages can be exported from the archive service in EML, MBOX, or PST formats.

Preparing for disputes
When disputes or litigation occur, having a verifiable archive of email communications is often critical in proving who said what and when.  The GFI MAX MailArchive Legal Hold feature allows selected messages to be retained past their normal retention period in order to meet legal preservation needs.

Simplified email management
When bundled with GFI MAX MailProtection, GFI MAX MailArchive provides an integrated solution and a single console for email security, email continuity, and email archive.  End users can access quarantined messages, queued messages when their own email infrastructure is offline, and their archived messages, all in one place – while administrators similarly save time and money with one easily managed and comprehensive solution for email security.

Setting up GFI MAX MailArchive takes from just a few clicks to no more than 10 minutes, if you are new to GFI MAX Mail.

A fully hosted service, GFI MAX MailArchive, requires no hardware, software, or other infrastructure to maintain, and works seamlessly with virtually any existing email infrastructure.

Get going in minutes
Setting up GFI MAX MailArchive is as simple as identifying the accounts to archive, specifying how long to archive messages and configuring secure email communications between the service and the organisation.

Accounts can be established manually, or automatically synchronised with a customer’s Active Directory, LDAP server, or other identity management system.  Unlike most other archive solutions, GFI MAX MailArchive can be enabled either for a full domain or for a subset of mailboxes within a given domain.

You choose archive duration
Messages can be archived for as little as three months or for as long as 10 years.  Organisations can apply multiple retention policies, such that certain types of messages (for example, service contracts) may be archived for a shorter or longer time than other messages.  Users can also set a "never delete" option against one or more messages with our Legal Hold feature.

Archives all internal, outbound and inbound mail
GFI MAX MailArchive typically “pulls” messages via a journaling feature.  On the mail server, a journaling mailbox records a copy of all messages sent to or from a domain.  The GFI MAX MailArchive service connects to the server every few minutes and downloads messages from the journaling mailbox via a secure protocol.  The service supports IMAP and IMAPS as well as SSL and TLS communications.

For customers using GFI MAX MailProtection, the process is even simpler, since the accounts already exist and the archive service already has access to inbound and outbound messages being sent through GFI MAX MailProtection.

Security and reliability are built-in
GFI MAX MailArchive securely stores messages using 256-bit AES encryption, in multiple geographically distributed datacenters so that messages are protected even in the event of an outage at a given datacenter.  The service also uses checksums and other measures to ensure that all messages are reliably archived.

Easy to use
Archived messages are accessible via the GFI MAX Mail control panel, which features simple and advanced search functionality, along with message tagging, delegated access control, export capabilities, and customisable retention policies for different types of email messages.

The GFI MAX Mail control panel, along with all other end-user touch points, can be fully re-branded for an organisation or its service provider.  The GFI MAX Mail service also features hierarchical management capabilities to facilitate use by IT support companies and managed service providers.

Customers using GFI MAX MailProtection along with GFI MAX MailArchive benefit from a single integrated control panel for robust anti-spam/antivirus protection, always-on email continuity, and email archive.  The enabling of the archive service for GFI MAX MailProtection customers is as simple as a few clicks.